Fees and Finance
- Fee structures
- Invoicing
- Receipting
- Arrears tracking
- Parent reminders
- Payment history
- Financial reports
- Budget visibility
Built for school owners, principals, bursars and teachers who want stronger control, happier parents and smoother school operations.
You Are Competing for Parent Trust Every Term
Running a private CBC school is not easy.
- Parents want fast updates.
-
Teachers are under pressure to complete CBC
records. - Bursars are chasing fees and balancing payments.
- Directors want growth, but need clean numbers.
- Principals must keep the whole school moving.
-
And every term, parents compare your school with
others.
They ask:
- Are fees clear?
- Are reports ready on time?
- Is homework communicated?
- Is my child safe?
- Is transport organized?
- Is the school modern?
- Can I trust the management?
Private CBC Schools Are Losing Time, Money and Parent Confidence
Many schools are still trying to manage CBC pressure with scattered tools.
They use:
-
Excel for fees -
WhatsApp for parent updates
-
Paper registers for attendance
-
Manual forms for CBC assessments
-
Accounting software for finances
-
Standalone tools for exams
-
Different people keeping different records
-
Old systems that staff do not fully use
This creates hidden damage.
Fee Arrears Keep Growing
When balances are unclear, parents delay, dispute or forget payments. Bursars spend too much time following up manually.
CBC Reports Drain Teachers
Teachers spend long hours preparing assessment records and reports. This reduces time for teaching and learner support.
Parents Feel Left Out
Parents want to see fees, homework, attendance, results and school updates from their phones. When communication is slow, they lose confidence.
School Leaders Lack Clear Visibility
Directors and principals need to see income, arrears, enrolment, staff, academics and parent issues in real time. Delayed reports create weak decisions.
Operations Become Too Dependent on Individuals
If only one bursar, secretary or teacher understands the records, the school becomes vulnerable when that person is absent or leaves.
Other Schools Look More Organized
A competitor with a parent app, clear fee statements and digital report cards can look more professional - even if your school teaches better.
Intellimis Helps Private CBC Schools Move From Pressure to Control
Intellimis was built by a team with over 20 years of experience in education technology.
We understand the weight private schools carry:
Give Parents the Digital Experience They Already Expect
Parents no longer want to wait for letters, call the office for balances or rely on noisy WhatsApp groups.
With the Intellimis Parent App, parents can view key school updates from their phone.
Parents Can Access
- Fee balances
- Payment updates
- Digital receipts
- Attendance updates
- Homework and eDiary
- Exam results
- Report cards
- School announcements
- Calendar and events
- Transport updates where enabled
- Student life updates where enabled
Why This Matters to Your School
- When parents are informed, they complain less.
- When balances are clear, fee follow-up becomes easier.
- When your school feels modern, parents trust you more.
- When parents trust you, retention improves.
Full Control for Serious Private Schools
Intellimis Pro is ideal for private CBC schools that need more than basic records.
It helps you manage academics, finance, parents, staff and daily operations in one place.
What Intellimis Pro Helps You Control
CBC Academics
- Student records
- Classes and streams
- Attendance
- CBC assessments
- Exams
- Report cards
- Academic progress tracking
- Teacher records
Parent Communication
- Parent app
- SMS alerts
- Announcements
- eDiary and homework updates
- Digital receipts
- Event communication
School Operations
- HR records
- Payroll
- Procurement
- Inventory
- Transport
- Library
- Meetings
- Assets
- Boarding where applicable
Leadership Dashboards
- Fees collected
- Arrears
- Enrolment
- Attendance
- Academic progress
- Parent communication
- Department activity
One Platform. Total Control.
Stronger Schools.
Which Intellimis Path Fits Your CBC School?
Start With Intellimis Lite If:
- Your school is still small,
- You need affordable fees and records,
- You mostly want attendance, CBC reports and parent communication,
- You are moving from manual records or Excel,
- You want to start simple and grow later.
Choose Intellimis Pro If:
- Your school has many departments,
- Fee arrears are a serious pressure,
- You need HR and payroll,
- You need procurement and inventory,
- You offer transport or boarding,
- Parents expect a premium experience,
- Directors need real dashboards,
- You want one complete ERP instead of many tools.
A Simple Path to a Better-Run CBC School
Book a Demo
We learn how your school currently runs and show you the right Intellimis fit.
Review Your Current System
Whether you use Excel, accounting software or another school system, we help identify what should move to Intellimis.
Set Up and Train Your Team
We help configure your school, migrate key data and train your staff.
Launch Parent Communication
We help your school introduce the parent app, SMS updates and clearer fee communication.
Run With Confidence
Your team starts managing fees, CBC reports, parent updates and operations from one system.
Built for Everyone Who Carries the School
For Directors and School Owners
See fees, arrears, enrolment, expenses and school performance clearly.
Outcome
For Principals
Know what is happening across academics, fees, parents, teachers and daily operations.
Outcome
For Bursars
Track invoices, receipts, fee balances, arrears and reminders from one system.
Outcome
For Teachers
Capture attendance, CBC assessments, exams and reports faster.
Outcome
For Parents
Access school updates, balances, receipts, homework, attendance and results from their phone.
Outcome
For Students
Learn in a school where adults have better records, better communication and better control.
Outcome
Already Using Excel, Accounting Software or Another School System?
You do not need to stay stuck because switching feels hard.
Many schools delay moving because they worry about:
-
Losing data
-
Disrupting learning
-
Confusing parents
-
Retraining staff
-
Upsetting the bursar
-
or starting again from zero
Intellimis helps you move safely.
Review Your
Current Setup
We look at your current records, tools and pain points.
Plan the
Migration
We agree what data should move first: students, classes, parents, balances, reports or staff.
Train
the Team
We guide the bursar, teachers, administrators and leadership team.
Run
Safely
Your school can compare records and move step by step.
Inform
Parents
We help you communicate the better parent experience clearly.
Before Intellimis
Before Intellimis
- Fees tracked in different places
- Parents keep calling for balances
- CBC reports take too long
- Teachers feel overloaded
- Directors wait for reports
- Bursars chase records manually
- WhatsApp groups create confusion
- Parent trust is fragile
After Intellimis
After Intellimis
- Fees and balances are clearer
- Parents get updates faster
- CBC reports are easier to manage
- Teachers save time
- Directors see dashboards
- Bursars follow up faster
- Communication is more organized
- Parent trust grows
Private Schools Are Choosing Order Over Chaos
Our lady of Good Counsel Catholic School
What School Leaders and Parents Say
Customer Success Story
Real results from schools using Intellimis every day.
The Kenya High School
Before Intellimis
- Manual fee collection & receipts
- Long queues and payment delays
- Reconciliation took 2–3 days
- High outstanding balances
After Intellimis
- 92% digital fee collection
- Reconciliation in 20 minutes
- Real-time reports & dashboard
- 40% outstanding reduction
The Result
92%
Digital Fee collection within 6 months
20 mins
Reconciliation time (down from 2 days)
40%
Reduction in outstanding balances
98%
Parent adoption rate
What Is Disconnected School Management Costing You?
Premium schools can lose time, money and trust through:
-
Slow fee reconciliation
-
Unclear parent balances
-
Parent complaints
-
Delayed board reports
-
Manual transport updates
-
Disconnected HR and payroll
-
Weak procurement visibility
-
Duplicate data entry
-
Poor operational visibility
ROI Calculator
Why Private CBC Schools Choose Intellimis
Built Around CBC School Realities
Attendance, assessments, reports, fees and parent communication are designed around real school workflows.
Strong Parent Experience
The parent app helps your school look modern, organized and transparent.
Better Fee Control
Track balances, reminders, receipts and arrears more clearly.
Growth Path From Lite to Pro
Start simple if needed. Upgrade when your school grows.
Full ERP for Established Schools
Pro gives your school finance, HR, payroll, procurement, transport, boarding and operations in one system.
Guided Onboarding
We help with setup, migration and training so your team is not left alone.
FAQ
No. Smaller schools can start with Intellimis Lite. Larger or more complex schools can use Intellimis Pro.
Yes. Intellimis supports CBC assessments, exams, report cards and academic tracking.
Yes. Parents can access enabled school updates such as fees, attendance, homework, results, report cards, receipts and announcements.
Yes. It supports fee structures, invoicing, receipting, arrears tracking and reminders.
Yes. We can review your current setup and guide the migration process.
Yes. HR and payroll are available in Intellimis Pro.
Yes. Intellimis is designed to let schools start small and grow into Pro.
Yes. Training and onboarding can be provided depending on your school’s needs.
Do not let another term pass with unclear fees, late reports, parent complaints and scattered records.